Job Description
Administrative Assistant
Work from Home Must be based in Washington DC Proper
@Orchard LLC is supporting a not-for-profit corporation that partners with public and private sectors to create high-quality, safe, and efficient delivery of health care and human services programs. Our client has multiple lines of business including population health, utilization review, managed care organization quality review, and quality assurance for programs serving individuals with developmental disabilities. Our client is also a national leader in fighting fraud, waste, and abuse for large organizations across the country. In addition, our client operates a foundation providing grant opportunities to those with programs for under-served communities.
The Administrative Assistant performs administrative functions for the team, handling a wide variety of complex and confidential situations, including preparing routine and non-routine documents and/or reports, using word processing, spreadsheets, database, presentation and other office software. Schedules appointments and meetings and takes minutes, gives information to callers, and otherwise relieves team of administrative work.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Processes letters, various correspondence, and reports
- Prepares, edits, and may develop presentations and reports
- Gathers and summarizes data, entering into spreadsheets and databases
- Organizes and maintains file system, and files correspondence and other records
- Arranges conference calls
- Prepares outgoing mail and correspondence, including e-mail and faxes
- Makes copies of correspondence or other printed materials
- Orders and maintains supplies, and arranges for equipment maintenance
- Coordinates and arranges meetings, training sessions, conferences, etc; and prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
- Coordinates manager's schedule and makes appointments
- Coordinates travel for internal associates and external individuals as required
- May answer and screen telephone calls
- May read and route management's incoming mail
- May act as contact person for business units remote Associate, external customers and/or field reps
Required Skills: To perform the job successfully, an individual should demonstrate the following competencies:
- Project Management - Coordinates projects; Communicates changes and progress; Completes projects on time.
- Customer Service Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
- T eamwork Balances team and individual responsibilities; Exhibits objectivity and openness to others views; Gives and welcomes feedback; Demonstrates accuracy and thoroughness.
- Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
- Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
- Quantity - Meets productivity standards; Completes work in timely manner; Works quickly to meet deliverable timeframes
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources
Required Background: - 2+ to 5 Years of related experience
- High School/Equivalent
- Exceptional skills in data entry and organization
- Experience and ability to take meeting minutes
- Must reside within the Washington, D.C. proper area per government contract terms
If you match the requirements for this opportunity and believe you have the experience and talent to succeed in the role, we need to hear from you! Established in 2010, @Orchard LLC, also known as, Talent Orchard has an exceptional reputation, providing staffing solutions to time-sensitive, talent scarcity issues to deliver better talent management ROI. Our specialty lies in the critical area of program talent acquisition and resource management, not in one narrow skillset, but across many areas of technical and functional delivery. To learn more about our other exciting opportunities, visit our Jobs Page at .
Job Tags
Contract work, Remote job,