Join Our Team at Inizio Marketing & Consulting!
Part-Time Admin Assistant/Bookkeeper – Remote (or Kansas City, MO Area)
About Us
At Inizio Marketing & Consulting, LLC, we’re a small but mighty digital marketing agency made up of elite, exceptionally qualified professionals. Headquartered in Kansas City, Missouri, we proudly serve a variety of business owners nationally and internationally, with a specialized focus on dental marketing and dental business consulting.
About the Role
We are looking for an experienced, proactive, and highly organized Administrative Assistant/Bookkeeper with strong clerical skills to join our team on a part-time basis. This fully remote position and will start at 10–15 hours per week, with the opportunity to grow into more hours and responsibilities — including office administration, HR support, and financial organization — based on performance and company needs.
Key Responsibilities
• Execute all QuickBooks tasks: payroll processing, financial organization, invoicing, reconciliations, and receipt uploads.
• Manage employee payroll on a bi-weekly schedule, ensuring accuracy and timeliness.
• Assist with HR administration: onboarding paperwork, background checks, employee files, and compliance updates.
• Maintain and organize digital filing systems for financial and HR documentation.
• Support ongoing office operations and administrative systems to keep workflows smooth and structured.
• Conduct client follow-ups regarding billing and payment collection.
• Analyze financial statements and recurring business expenses to identify cost-saving opportunities.
• Manage budget planning, including savings goals, tax allocation, and spending oversight.
• Coordinate small projects (e.g., donation drives, team initiatives, financial reporting).
Please Note
The tasks above provide a general overview of this role, but our team is dynamic and growing. You may be asked to handle additional duties — both related and unrelated to payroll, HR, or office management — based on evolving business needs. We’re looking for someone who embraces flexibility, adapts quickly, and jumps in where needed.
Work Style & Independence
We are a small but very busy team, and while we provide structure and support, this role requires someone who can work independently and take initiative without constant direction.
The ideal candidate will:
• Be able to complete tasks with little to no guidance
• Know how to identify opportunities and projects proactively
• Possess strong organizational and time management skills
• Thrive in an environment that values efficiency, autonomy, and self-led growth
Please note: This position begins with a 90-day probationary period. A permanent offer will only be extended upon successful completion of this period.
Requirements:
Must be available during our core business hours: Monday–Thursday, 8 AM–4 PM CST (Kansas City time)
Technology Requirements
• A high-performing computer or laptop capable of running financial and administrative software efficiently.
• High-speed internet to ensure seamless remote operations.
• A functioning camera for recurring Google Video Chat meetings with the CEO and team.
• Proven experience using:
• QuickBooks
• Google Workspace
• Email and communication tools (Gmail, Slack, Zoom)
• Project management tools (Trello, Asana, etc.)
• Cloud-based HR/administrative systems
Preferred Qualifications
• Candidates with dental office administrative or clinical experience, or experience at a dental marketing agency, are highly preferred.
Compensation, Growth & Professional Development
• Bi-weekly pay
• Bonus opportunities tied to performance and initiative
• Additional income potential through internal referrals and project-based admin work
• Strong opportunity for promotion to full-time after 90 days
• CEO-funded continuing education: Access to courses, certifications, or workshops that enhance your role as a bookkeeper, HR coordinator, or office administrator
What We’re Looking For
• A self-starter with excellent judgment and a proactive mindset
• Proven expertise in payroll management, HR processes, and administrative operations
• Strong attention to detail in financial tracking, compliance, and communication
• Ability to write and manage professional documentation, contracts, and internal forms
• Reliable, organized, and capable of maintaining confidentiality and discretion
• Excited to contribute to both the back-office structure and the big-picture vision of the agency
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