Job Description

This is a remote position.

At Body Basics Physical Therapy, we are dedicated to helping our patients move better, feel better, and live better. Our expert team of physical therapists provides personalized care in a supportive and welcoming environment. We are committed to clinical excellence and outstanding customer service.

Position Summary:

The Document Control Clerk is responsible for organizing, managing, and maintaining patient records and company documents in compliance with legal, regulatory, and operational standards. This role supports the clinical and administrative teams by ensuring documentation is accurate, up-to-date, and easily accessible.

Key Responsibilities:

• Maintain and update patient records in accordance with HIPAA regulations and company policies
  

• Scan, file, and archive documents both electronically and physically
  

• Ensure all documents are labeled, organized, and stored appropriately for easy retrieval
  

• Monitor and track the flow of incoming and outgoing documentation
  

• Assist in the preparation of reports, forms, and patient files as needed
  

• Perform routine audits of files and documents to ensure accuracy and completeness
  

• Collaborate with administrative and clinical staff to resolve documentation issues
  

• Manage document retention schedules and handle document disposal per policy
  

• Support front desk or administrative tasks as required
  

Qualifications:

• High school diploma or equivalent (required); additional administrative or records management training is a plus
  

• 1+ years of experience in document control, records management, or administrative support (healthcare experience preferred)
  

• Strong attention to detail and organizational skills
  

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  

• Experience with electronic medical records (EMR) systems is an asset
  

• Ability to handle confidential information with discretion
  

• Excellent communication and time-management skills
  

Working Conditions:

• Office environment within a physical therapy clinic
  

• May require prolonged sitting, standing, or walking
  

• Some lifting of files or office supplies may be required
  

Why Join Body Basics Physical Therapy?

• Supportive and collaborative work environment
  

• Opportunities for growth and development
  

• Meaningful work that contributes to patient care and recovery
  

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