Job Description

SUMMARY
Manage the preparation of assigned estimates. Support and coordinate activities concerned with
proposals, pricing, and contracts for sale of equipment, materials, products, or services.

ESSENTIAL DUTIES/RESPONSIBILITIES
Primary responsibility for tracking and coordinating the Project Manager Estimates under the PMO
Organization. Includes follow up with all departments supporting the estimate. Ensure timely and
responsive proposals are submitted to the Customer by the cognizant Contract Administrator.
As delegated by the Director of Estimating, have primary responsibility for preparing Estimates for “build
to print”, repetitive and routine quotations which have supporting historical cost and pricing information.
Attend and participate in all Estimating Department meetings. Schedule and coordinate meetings for the
Estimating Department as required.
Act as the representative of the Estimating Manager in their absence. Includes chairing Estimating
Department meetings, taking notes, updating records, distribution, and assignment of RFP/RFQ documents,
processing Bid Decision Forms, etc. Unless specifically authorized in writing, this does not include
delegation of signature authority.
Review Request for Quote (RFQ), Bid Decision Form, ERP Reports, and other relevant information to
determine customer requirement and job history. Research parts history (includes NSN history) as
required. Coordinate with Project Manager, Engineering, and other Department Managers to identify
pertinent questions, missing information or data, or other items impacting the Estimate and Bid. Coordinate
with the Contract Department to submit questions, requests for clarification or missing information or data.
Obtain necessary copies of drawings, and/or Bill of Materials (BOM) from Document Control or Customer
and distribute to the required parties to obtain pricing support – Purchasing, Project Manager, Engineering,
or other Departments.
Compile and distribute memos and correspondence. File correspondence and other records. Utilize typical
Estimating Department and Project Management tools including ERP System, Smartsheet's, Teams and
other approved methodologies.
Preparation and maintenance of Estimating files. Review final Estimating file for accuracy, completeness,
and conformity. Prepare and send formal quotation packages to government and commercial customers as
required.
Create Costs Estimates using approved worksheets. Assist in pricing related activities. Generate pricing
and proposals for customers which may include:
• Generating Bill of Materials (BOM), itemize manufactured, assembled, and purchased items lists.
• Gathering and reviewing historical information and prices from various sources and suppliers.
• Consulting with various departments and vendors to generate estimates for hours and dollars.
• Creating Excel worksheet with proposed selling price for Management approval.
• Generating reports to assist in evaluating historical contracts for current bid requirements.
• Creating BOM from customer supplied information.
• Generating formal quotation and complete Bid Job Plan Summary on Atec Job Plan
• Participating in customer audit of bid data
Maintain client/customer and outside vendor relations, including keeping current contact information.
Follow up with customer on award status of contract/purchase order.
Track bids in process by all Departments and cognizant Project Managers to ensure a timely response.
Communicate problems, delays, and questions to Contract Administrator, Contract Manager and Director
of Estimating Log and enter Request for Quotes (RFQ's) in bid tracking for quote number assignment and
ensure data is current. Acquire proposal status from Estimating Department, Contracts Department, Project
Managers, and customers, and update electronic system.
Assemble and collate data and create reports comparing Estimated Costs and/or Budgeted Costs versus
Actual Costs for projects as assigned. Support or perform price/cost analysis to determine variance
between Estimated/Budgeted Costs versus Actual Costs, investigate and identify reasons for variances,
etc.
Assist with gathering and obtaining data and compiling reports for Estimating Department input to the
Quarterly Report and Board Meetings.
Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work
environment.
Ensure activities are conducted in accordance with Atec International Standards Organization
(AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

SUPERVISORY RESPONSIBILITIES
N/A

AS9100/ISO SPECIFIC DUTIES
Be familiar with and understand Atec Quality Policy and company objectives.
Understand required AS9100/ISO specific Procedures and Work Instructions.
Complete all records required by Procedures and Work Instructions.
Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM,
Suggestion box, etc.).
Participate in AS9100/ISO training as required.
Cooperate with Auditors.
Report any deviations to appropriate area manager/supervisor.

EDUCATION AND/OR EXPERIENCE
High school diploma or General Education Degree (GED); or one to three years related experience; or
combination of education and experience.
Proficiency with computer software including word processing, spreadsheets, and database preferred.
Must possess or in a reasonable timeframe gain proficiency with company ERP system.
Must possess or in a reasonable timeframe gain familiarity and working knowledge of company products,
services, and customers as required to perform job responsibilities effectively.

CERTIFICATES, LICENSES, REGISTRATIONS
N/A

PHYSICAL DEMANDS
Employee is regularly required to stand or sit, usually at a computer and/or typewriter for an extended
period of time and occasionally to stoop or kneel.

WORK ENVIRONMENT
Noise level in the work environment is usually moderate.
Extended work hours and/or travel may occasionally be required.

Job Tags

Full time, Contract work,

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