Event Coordinator Job at XMSTART, Chantilly, Loudoun County, VA

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  • XMSTART
  • Chantilly, Loudoun County, VA

Job Description

XMSTART is looking to add an experienced and strategic full-time Event Coordinator to our team, in Chantilly, VA . This position is 100% onsite .

Requirements

Responsibilities:

  • Manage all aspects of event logistics, from scheduling and registration to on-site facilitation/stakeholder coordination for the Systems Engineering Directorate (SED).
  • Oversee event scheduling, venue selection, managing registration systems, attendee tracking and the coordination of audiovisual setup.
  • Provide on-site and virtual support during conferences, ensuring seamless execution, technical troubleshooting, and effective facilitation.
  • Document key discussions, record meeting minutes, and coordinate with internal and external stakeholders to ensure clear communication and compliance with security and privacy policies.
  • Provide logistical support, such as preparing name badges, distributing materials, and coordinating travel arrangements when needed.
  • Demonstrate strong project management skills, attention to detail, and the ability to handle multiple tasks simultaneously.
  • Deliver high-quality events by tracking post-event metrics, gathering participant feedback, and recommending improvements for future engagements.

Qualifications:

  • 5-10+ years of relevant experience; Event Coordination required
  • Strong organizational and critical thinking skills
  • Strong interpersonal and communication skills

Desired Qualifications:

  • Excellent oral and written communication skills
  • Experience in managing enterprise level events (200+ attendees)
  • Strong written correspondence skills
  • Ability to synthesize complex actions and adhere to tight deadlines
  • Ability to communicate to internal (or external) collaborators with different backgrounds and disciplines
  • Ability to work independently with minimal supervision.
  • Strong organizational skill and ability to handle a fluctuating workload and multiple priorities

Education:

  • Bachelor’s or Master's Degree

Security Clearance Requirements:

  • Active TS/SCI with CI Poly
  • Reinvestigation date within 7 years if not an active NRO employee

Job Tags

Full time, Remote job,

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