Seeking an experienced Executive Assistant for our
corporate headquarters located in Costa Mesa, Ca. The Executive Assistant will report
directly to the CEO, CFO and EVP collectively and will be responsible for providing the
full range of administrative support.
• Manage multiple busy calendars, requiring interaction with both internal and
external executives and assistants, to coordinate a variety of complex executive
meetings for the CEO, CFO and EVP.
• Prioritize and manage multiple projects simultaneously and in a timely manner
• Be able to manage competing priorities timely and efficiently.
• Organize all travel needs and prepare complex travel itineraries for CEO, CFO
and EVP.
• Prepare executive expense reports on a weekly basis.
• Articulate and draft email correspondence for CEO, CFO and EVP
• Provide requested support to other members of the senior leadership team as
needed.
• Bachelor’s Degree preferred, but not necessary.
• 4+ years' experience supporting executive level management
• Must be an independent thinker and able to anticipate executive's needs; have a
proactive mindset at all times.
• Great attention to detail; must be able to work with the highest level of
confidentiality and discretion.
• Must be able to function in a fast paced and at times, demanding environment
• Advanced knowledge of Microsoft Office Suite – specifically Word, Excel,
PowerPoint, and Teams.
• Ability to work independently and handle multiple projects while meeting
deadlines and time constraints.
• *Must be able and willing to travel up to 15% with key dates in February and
March.
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