Job Description
A Well-Known Private Equity Affiliate/Boutique Asset Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant/Office Manager to join its growing team! This person will primarily support 6-7 Managing Directors and assist with office management duties as needed. Candidates must have a minimum of 5-10+ years of applicable experience, ideally within financial services and/or hospitality, and a Bachelor’s degree is required/strongly preferred. They should be extremely polished, professional, reliable, flexible, able to hold their own, and possess a strong work ethic and excellent interpersonal and communication skills. This is a great opportunity to work as a “jack or jill of all trades” in a successful, dynamic, and entrepreneurial environment!
- Salary depends on experience (125-150k base) plus discretionary bonus eligibility, 100% company paid benefits (medical/dental/vision for individual and family), etc.
- Hours are 8:30am-5:30pm, with flexibility as needed. Hybrid work schedule (Monday-Thursday in office/Fridays remote).
Responsibilities:
- Provide high-level executive administrative support to 6-7 Managing Directors; assist with office management duties as needed.
- Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; proactively manage and maintain busy and ever-changing calendars.
- Manage and set up conference room for meetings.
- Coordinate complex domestic and international travel arrangements and detailed itineraries, including flights, hotel accommodations, car services/ground transportation, etc. Sometimes travel with marketing team for conferences if needed.
- Prepare, process, and submit expense reports using Concur.
- Assist with employee onboarding.
- Screen, answer, and route incoming phone calls.
- Coordinate with LA and Charlote offices for visitors, etc. as needed.
- Draft, type, and edit emails and correspondence.
- Maintain the highest degree of integrity, discretion, and confidentiality.
- Represent the firm with the highest degree of professionalism at all times.
- Manage all office operations and facilities, including vendor management.
- Order and maintain office and kitchen supplies (i.e., snacks, beverages, etc.).
- Keep office tidy and manage front desk for larger meetings.
- Assist with ad hoc administrative duties and/or projects as needed.
Required Qualifications: - Minimum 5-10+ years of relevant high-level executive administrative experience required. Experience with office management a plus.
- Previous experience working in the financial industry and/or hospitality is highly preferred.
- BA/BS degree required/strongly preferred.
- Ability to thrive in a fast-paced, entrepreneurial work environment.
- Ability to effectively manage multiple deliverables and projects simultaneously.
- High intellectual curiosity about process, procedure, culture, and products.
- High energy, strong work ethic, self-motivated, and results oriented.
- Strong work ethic and attention to detail; excellent organizational skills.
- Willingness to lead with a proactive attitude.
- Ability to establish and maintain strong internal and external business relationships.
- Exceptional team-oriented interpersonal skills.
- Excellent interpersonal and communication skills (both verbal and written).
- High proficiency in Microsoft Office Suite.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page DistinctionOur teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.
About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
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Job Tags
Permanent employment, Full time, Remote job, Flexible hours, Monday to Friday,