Office Coordinator Job at Libra Solutions, Huntersville, NC

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  • Libra Solutions
  • Huntersville, NC

Job Description

Office Coordinator 
Huntersville, NC 

Job Description:  
Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision.  

The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors/building-management. As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks. 

This position is based in our Huntersville, NC office. 

Responsibilities:                
  • Manage visitor access and office entry for both Huntersville and Denver locations.  
  • Maintain office security protocols and coordinate with building management as needed. 
  • Answer, screen, and route incoming phone calls.
  • Accept/sign for deliveries; distribute incoming mail and packages.   
  • Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses.
  • Oversee maintenance of kitchen appliances and coordinate with vendors and external providers.
  • Ensure office is presentable; clean, organized, and welcoming.
  • Serve as liaison with building management for maintenance and facilities-related issues. 
  • Arrange travel and accommodation for executive team members and candidates.
  • Support planning and coordination of onsite meetings, team lunches, and occasional events.
  • Provide executive support including food orders, expense handling, and event planning.
  • Perform general administrative and executive support.
  • Assist with onboarding tasks.
  • Support special HR projects on an as-needed basis. 

Skills & Experience:    

  • High School or GED required. 
  • Previous experience in office coordination, facilities, or administrative support preferred.  
  • Strong critical thinking and problem-solving skills. 
  • Self-motivated with ability to work independently and manage multiple priorities. 
  • Excellent verbal and written communication skills  
  • Friendly, approachable, and customer-focused demeanor.  
  • Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools. 
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.).        
Benefits:
  • Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off. #LI-LD1

Job Tags

Full time, Work at office, Local area, Remote work, Flexible hours,

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