Job Description

The Village of South Elgin is seeking a qualified candidate for the position of full-time Records Clerk in the Police Department. Under the direction of the Chief of Police, Deputy Chief of Administration, and Investigations Sergeant, the successful candidate is responsible for data entry, time-sensitive state reporting, adjudication administration and the coordination of court schedules and court document transfers. Other duties include the dissemination, filing and maintenance of confidential police reports and records, the handling of phone calls and visitors, input and retrieval from the records management system, release information and reports according to the guidelines of the Illinois Freedom of Information Act (FOIA), and other assignments as directed. The Records Clerk shall provide exceptional customer service in order to promote and maintain a positive Village image, constructive working environment, and foster pride and professionalism in the workplace and community.

Qualifications include: a high school diploma or GED equivalent, hold a valid state-issued driver’s license, and possess general office experience with excellent typing, communication and computer skills, including knowledge of Microsoft Office applications. Must have the ability to responsibly handle confidential information. Candidates will also be required to become LEADS/CJIS certified by the Illinois State Police as well as become a notary with the State of Illinois within 6 months of employment. A candidate who possesses English/Spanish fluency is preferred but not required.

Normal work hours for this position are Monday through Friday, 8:30 a.m. – 5:00 p.m. Work hours may vary depending on circumstances. The Village offers an excellent compensation and benefit package with a starting salary of $26.50 per hour. The salary range for this position is from $26.50 - $34.58 per hour.

The Village of South Elgin has a competitive benefit package with coverage that begins on the first day of employment including health, dental, vision and life insurance, as well as a health savings account, a retirement pension plan through the Illinois Municipal Retirement Fund and deferred compensation 457(b) plans. The Village also provides paid holidays, paid vacation, and paid sick leave.

Interested applicants should submit a cover letter, resume and an application to the Village of South Elgin, ATTN: Human Resources, 10 North Water Street, South Elgin, Illinois 60177 or via email to jobs@southelgin.com. Applications are available online at Position opened until filled.

The Village of South Elgin is an Equal Opportunity Employer

A copy of the EEOP Utilization Report is available on request from the Human Resources office.

Pay: From $26.50 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

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