Job Description

We are hiring a proactive, organized, and detail-oriented Executive Assistant to join our growing real estate team full-time. This is a hybrid position, primarily remote with regular in-person collaboration across Chicagoland. You’ll serve as the right hand to a fast-paced, high-performing agent — managing operations, building systems, coordinating projects, and ensuring that clients receive exceptional service at every step. This is a W2 position with a competitive base salary of $60,000–$75,000 (based on experience) and performance-based incentives. Benefits include flexible PTO, standard holidays, and opportunities for professional growth, with a potential career path to Director of Operations as the business expands. Responsibilities:

• Manage daily operations, including Amy’s calendar, scheduling, and task lists (with structured communication systems for sensitive items).
• Build and document systems to streamline operations (SOPs, checklists, templates).
• Maintain and optimize the CRM for database organization and client communication.
• Coordinate marketing projects, social media scheduling, and client appreciation events.
• Support listing and transaction management from pre-listing prep to close.
• Track key business metrics and create weekly reports to drive accountability.
• Serve as a trusted operations partner who creates clarity, structure, and follow-through.

Qualifications:

• Strong organizational, time-management, and project-management skills; detail-oriented with excellent follow-through.
• High responsiveness and urgency; able to manage multiple priorities in a fast-paced environment.
• Tech-savvy; proficient in Google Suite and familiar with CRMs, Canva, DocuSign, MailChimp; able to learn new platforms quickly, including using AI tools (e.g., ChatGPT, Gemini) to increase productivity.
• Exceptional written and verbal communication skills; polished and professional client presence.
• Self-starter with initiative to anticipate needs and solve problems independently.
• Ability to teach and train current and future team members on systems and processes.
• Bilingual or multilingual is a strong plus (any language). Integrity-driven and discreet with confidential information.
• Bachelor's degree preferred but not required.

About Company: AJW is a top-producing, boutique real estate team led by Amy Wu and powered by Keller Williams Success Realty. As Team Lead, Amy's diverse experience spans residential and commercial real estate in the Greater Chicago market. The team specializes in white-glove, high-touch service and creative solutions for complex transactions. Amy is the 2022 Chicago REALTORS President’s Award recipient, a past Director on the Chicago REALTORS Board of Directors, and a graduate of the Illinois REALTORS Leadership Development Class of 2024. She holds a B.A. in Communication & Media from DePaul University and an M.S. in Social Entrepreneurship from the University of Southern California. AJW thrives on relationships, integrity, and results. We are building the foundation for future growth and seeking a dynamic Executive Assistant to help create the systems, structure, and leverage to reach the next level.

Job Tags

Full time, Remote work, Flexible hours,

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